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Monitoring

Track how much data your workspace holds and how fast it is growing.

Data Usage is the dashboard for how much data the workspace holds and how quickly it is growing. It is one of the three dashboards in the Monitoring group of Settings, alongside Agent Usage and Workflow Usage, and this page walks through it in full. For the wider picture, see Monitoring in the administration section.

Open the Data Usage page

  1. In the left sidebar, open the Settings tab (⌘⇧S).
  2. Under the Monitoring group, near the foot of the panel, select Data Usage.
AnalyticsException FrameworkMonitoringAgent UsageData UsageWorkflow Usage
Data Usage, in the Monitoring group of the Settings panel.

The page opens with the subtitle Monitor your workspace storage and data growth, and everything on it is scoped to the current workspace. It reads as a single scroll of sections, an Overview, Trends, a Per data object breakdown, and a folded Snapshot history, rather than a set of tabs.

A time-range selector at the top right sets the window for the trends: Last 7d, Last 30d, Last 90d, Last 6m, Last year, YTD, and All time. It opens on Last 30d. The growth figures, and the badges in the cards' corners, measure the change over that range, from its first daily snapshot to the latest.

Overview

The Overview section leads with three cards that summarize the whole workspace:

  • Data objects, the count of published objects.
  • Total records, the record count across every object.
  • Total storage, the space those records take, with a bar against your organization's storage limit (for example of 50 GB for your organization). The limit is the organization's, so it covers every workspace in it; see Limits & Quotas.

When the workspace holds more than one data object of its own, two ranking charts follow, so you can see where the weight sits. They count the workspace's own objects, not its tasks and files:

  • Storage by object (top 10), the objects using the most storage.
  • Records by object (top 10), the objects with the most records.
Data UsageMonitor your workspace storage and data growthLast 7dLast 30dLast 90dLast 6mLast yearYTDAll timeMetrics computed 2 hours agoRefreshOverviewData objects18Total records48KTotal storage1.8 GBof 50 GB for your organizationStorage by object (top 10)Portfolio Position612.38 MBTrade418.9 MBNAV Record205.31 MBShare Class NAV161.8 MBBalance122.64 MBFee64.2 MBFund18.52 MBShare Class12.9 MBSub Fund7.43 MBDelegate2.1 MB0200400600800
Data Usage: the range, the banner, the Overview cards and the Storage by object chart.

Trends

The Trends section shows how the workspace grew over the selected range. It opens with three growth cards:

  • Record growth, the net records added (for example +1.2K).
  • Storage growth, the storage added (for example +44.6 MB).
  • Daily avg creation, the records added per day; its badge compares the pace in the second half of the range with the first half.

Two area charts then plot the totals day by day, each titled with the range: Record count evolution and Storage space evolution.

Trends are built from daily snapshots, so they need a few days of history. Until a workspace has its first snapshot, the section reads Growth trends are not available yet. Data will appear once daily snapshots start accumulating. Opening the page takes that first one. While the range holds fewer than five snapshots, the cards show but the charts wait, under the note More detailed insights will become available after a few days of tracking.

TrendsRecord growth+1.2K+2.6%Last 30dStorage growth+44.6 MB+2.5%Last 30dDaily avg creation43+14.9%records/dayRecord count evolution (Last 30d)020K40K60K2026-11-072026-11-022026-10-292026-10-252026-10-212026-10-172026-10-132026-10-09
Trends: the growth cards with their change over the range, then the record count day by day.

Per data object

The Per data object section looks at one data object at a time. Pick it in the selector at the right of the section's title; it opens on the first of the workspace's objects. Its cards show:

  • Records, that object's record count, with its change over the range.
  • Storage, that object's storage, with its change.
  • Share of total, its part of the workspace's total storage, with its change.

With five snapshots or more in the range, the section also draws Record count evolution and Storage space evolution for just that object, so you can watch one object's growth in isolation.

Per data objectPortfolio PositionRecords21K+4.1%Last 30dStorage612.4 MB+3.8%Last 30dShare of total33.2%+1.2%Last 30dRecord count evolution07.5K15K23K2026-11-072026-11-022026-10-292026-10-252026-10-212026-10-172026-10-132026-10-09
Per data object: pick an object to see its records, storage, share of total and growth.

Snapshots and history

SPARK takes a snapshot of every workspace's usage each day at 03:00 UTC, so the trends fill in on their own. The banner at the top says when the figures on the page were computed, for example Metrics computed 2 hours ago. The page keeps them for up to an hour; Refresh computes them again on demand. Metrics can be refreshed 5 minutes after they were last computed, and until then the banner says so.

At the foot of the page, Snapshot history is folded: click it to open a table of the daily snapshots, newest first, with columns for Snapshot date, Computed, Total records, and Total storage. Click Snapshot date to flip the order, use Load more to page through older entries, and click any row to open that day's snapshot: the page as it stood then, titled Snapshot and the date, with Back to return.

Snapshot historySnapshot dateComputedTotal recordsTotal storage2026-11-072 hours ago48K1.8 GB2026-11-06yesterday48K1.8 GB2026-11-052 days ago48K1.8 GB2026-11-043 days ago48K1.8 GB2026-11-034 days ago48K1.8 GB2026-11-025 days ago48K1.8 GB2026-11-016 days ago48K1.8 GB2026-10-31Oct 3148K1.8 GB2026-10-30Oct 3048K1.8 GB2026-10-29Oct 2948K1.8 GBLoad more
Snapshot history: one row per daily snapshot. Click a row to reopen that day.

The storage limit is your organization's: the records and files of all its workspaces count against it. When it is full, SPARK refuses new records and file uploads, saying Your organization's storage is full. and pointing you to your NGT support team for a higher limit. Archived records still count, since archiving keeps a record in its object.

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