Privacy Policy
Policy Purpose
Next Gate Tech S.A. and subsidiaries aim to be responsible stewards of information. This policy applies to website visitors, customers, staff using dashboards, vendors, applicants, and others. It covers visits to sites, service usage, job applications, client relationships, and third-party information collection.
We seek to clearly explain the types of Personal Data we collect and process about you, the reasons for its use, and the entities with whom we share it.
Reviewing and Updating
The policy may be amended to reflect practice changes or legal updates. We encourage regular review of updates.
Collection of Personal Data
Data You Provide
Information collected directly includes:
- Full name, email, phone number
- Address (city, postcode, country)
- Occupation and job title
- Identity documentation
- Date of birth
Data Collected Automatically
Automatic collection includes:
- Contact history records
- Monitored telephone and email communications
- Device information (type, OS, browser)
- IP addresses, language settings
- Connection timestamps
Data from Third Parties
We collect data from employers, regulators, recruitment agencies, and service providers. With written authorization, we collect NAV files, transactions, summaries, and performance data from customer service providers.
Data Storage
Physical, electronic, and procedural safeguards protect information. Access remains restricted to authorized personnel, with periodic effectiveness testing.
Data Usage
Personal data supports:
- Service access and customer support
- Onboarding and record maintenance
- Cybersecurity monitoring
- System administration
- Service improvement and analytics
- Customer communication and relationship management
- Event invitations
- Legal compliance
- Database administration
Legal Bases for Processing
Performance of contract: Service delivery and customer requests
Legitimate interests: Direct marketing, fraud prevention, administrative purposes, service personalization, security
Legal obligation: Employment, tax, and regulatory compliance
Consent: Marketing communications (withdrawable)
Data Retention
Data retention depends on processing purpose and legal obligations requiring minimum storage periods.
Data Sharing
We do not sell personal data but may transfer to third-party processors providing necessary services. Disclosure occurs when legally required or during business sales for due diligence.
International Data Transfers
Protection uses adequacy decisions, binding corporate rules, standard contractual clauses, or other valid mechanisms. Details available at privacy@nextgatetech.com.
Your Rights
You have rights to:
- Access: Request copies of personal data
- Rectification: Correct inaccurate information
- Erasure: Request data deletion (conditional)
- Restrict processing: Limit data use (conditional)
- Object: Oppose processing (conditional)
- Data portability: Transfer data to another organization (conditional)
Response deadline: one month. Contact: privacy@nextgatetech.com
Cookies
Cookies record device, browser, and preference information. Processing occurs per the Cookie Policy.
Questions and Ownership
Contact privacy@nextgatetech.com for inquiries. The Management Committee owns and delivers this policy, maintained by the Head of Operations.