Create a Space

A Space gathers the tasks, workflows, data, files, canvases, agents and widgets that belong to one use case, on a page of its own, and lists the threads about it. Threads started from a Space work with its items only.

What a Space is

A workspace fills up with the work of many unrelated jobs; a Space lets the people on one of them see what it needs and skip the rest.

A Space is a lens, not a folder: it moves and copies nothing. Its items still live in the workspace, so the same data object can sit in several Spaces at once, one for each team it matters to. Removing an item from a Space leaves the item itself untouched.

Create a Space

There is no dialog to fill in: a new Space is created in one click and opens on its page.

1. In the sidebar, point at the Spaces section, at the foot of the Threads panel or in the Ecosystem panel, and click + (New space). You can also go to Settings, then Spaces under Workspace, and click New.
2. SPARK creates a Space called Space (or Space (2), Space (3) and so on, if the name is taken) and opens its page.
3. Click the Space's name at the top of its page to open the Rename space dialog. Set its Name and an optional Description ("What is this space for?"), then click Save.

Space names are unique in the workspace, archived Spaces included.

The Space page

Each Space has its own page, opened from its row in a sidebar's Spaces section, from its card on the Ecosystem page, or from the Spaces list in Settings. The page header holds the Space's name and description, and on the right:

• + (Add item) to add items or widgets.
• Share to share the Space outside the workspace. See Share a Space.
• The ⋯ menu with Rename, Archive space and Delete space.

To start a thread about the Space, use New thread about this space in the app header. The thread starts with the Space in its context, so the agent works with the Space's items.

Below the header, the page lists what the Space holds, one group per feature: Widgets first, then Tasks, Workflows, Data, Files, Canvas and Agents, and last the Threads kept to the Space. Only the groups that hold something are shown. A Files or Tasks group that adds records by filter shows its filter above the list, with Delete filter. A workflow's row ends with when it last ran and that run's status, or Not run.

Each thread in Threads shows its name, its last message, who is in it and when it last moved. Click it to open the thread; its ⋯ holds Open in new tab and Remove from space.

Click an item's row to open it in a panel beside the list, without leaving the Space. An agent opens its own page in a new tab instead. Right-click a row, or open its ⋯, for Open (for example Open data object), Open in new tab and Remove from space; data objects, files and tasks also offer their own fields there, such as Labels.

An empty Space reads Nothing in this space yet, with an Add item button.

Add items

1. On the Space page, click + (Add item) and choose Feature.
2. In the Add to Space name dialog (Filter tasks and files, or pick from any feature and add everything at once.), pick a feature at the top: Tasks, Workflows, Data, Files, Canvas or Agents.
3. Tick the items to add. A count beside each feature shows how many you have picked; Deselect all clears them.
4. Click Add items. You can pick from several features before adding everything at once.

Add tasks or files by filter

Tasks and files can also be added by a filter instead of one by one. When Tasks or Files is picked in the dialog, it shows two tabs:

• Select to tick items by hand.
• Filter to add a condition. Everything that matches is added, now and later: a task or file created tomorrow that matches the filter appears in the Space on its own.

The dialog previews the matching records and how many there are, for example 1 file matches. A Space's Tasks or Files group then lists the records the filter brings in beside the ones you picked by hand.

A record the filter brought in can still be taken out with Remove from space; it then stays out, even though it still matches.

Add widgets to a Space

A Space can show its own widgets at the top of its page, so the team sees what the use case is about at a glance.

1. Click + (Add item) and choose Widget.
2. The widget library opens beside the page. Click a widget to add it, drag it to a place of its own, or use New widget or Add text to make one.
3. Click Save and close in the Widgets group.

These widgets live on a canvas that belongs to the Space alone. It is not listed on the Canvas page. To change them later, click the pencil (Edit widgets) at the right of the Widgets heading. The group's edit bar holds Discard changes, Add widget and Save and close.

Keep a thread to Spaces

A thread can keep to one or more Spaces, so it works with their items and shows up in their Threads group:

• In the thread composer, open + and then Spaces, and pick the Spaces the thread keeps to. A thread started with New thread about this space keeps to that Space from the start.
• In a thread's context, open an item's ⋯ (or right-click it) and choose Add to space. A check marks each Space that already holds the item; click a Space to add the item or take it out. The Space also joins the thread's Spaces.

When an agent creates a Space or adds items to one during a thread, that Space joins the thread's context too. A thread's Spaces open beside the conversation, as its other items do. See Start a thread.

Where a Space shows up

• In the sidebar's Spaces section, at the foot of the Threads panel and in the Ecosystem panel, one row per Space. A Space open to anyone with its link shows an orange globe beside its name.
• On the Ecosystem page, where the Spaces section comes first: a card per Space with its name and description, which opens its page.
• In search, under its own Spaces tab.

Where to go next

• Give people outside the workspace access: Share a Space
• Reorder, archive, or delete a Space: Manage Spaces
• Build the data a Space points at: Create a data object