Manage Spaces
Reorder, archive, restore and delete Spaces, and who can see and change them.
Spaces need a little upkeep as your workspace evolves: ordering them, tucking away the ones you're done with, and occasionally removing one. You manage them from the Spaces list in Settings, and from each Space's own page.
The Spaces list
Open Settings and go to Spaces under Workspace, or point at a sidebar's Spaces section and click the gear (Manage spaces). The list (Group data objects, canvases, tasks, files, workflows and agents into use-case spaces.) has a search, a Show archived toggle (the archive icon) and New, and a table with Name, Description and Items columns. New here works like the sidebar's +: it creates a Space and opens its page. Click a row to open that Space's page.
Who can see a Space
Every member of the workspace can see every Space, and by default every role can manage them (add items, rename, archive, share). SPARK checks this on the server, so a role without that right gets a permission error when it tries.
People outside the workspace see a Space only when it is shared with them. See Share a Space.
Reorder Spaces
The order of the Spaces list is the order they appear in the sidebar and on the Ecosystem page. To change it, open a Space's ⋯ in the list and choose Move up or Move down. The first Space's Move up and the last one's Move down are greyed out.
Rename a Space
On the Space's page, click its name, or open the page's ⋯ and choose Rename. The Rename space dialog edits the name and the description.
Archive a Space
When a use case wraps up, archive its Space to get it out of the way without losing anything. Either:
- On the Space's page, open ⋯ and choose Archive space. You return to the Ecosystem page.
- In the Spaces list, open the Space's ⋯ and choose Archive. It is archived straight away.
The Space drops out of the sidebar and the Ecosystem page; nothing inside it is deleted. Archived Spaces are hidden in the list until you click Show archived (it then reads Hide archived), and each is marked Archived. An archived Space has no page to open: its ⋯ holds Move up, Move down, Restore and Delete. To bring one back, choose Restore.
Delete a Space
To remove a Space for good, choose Delete space from its page's ⋯, or Delete from its ⋯ in the Spaces list, then confirm.
Deleting a Space removes only the Space and unlinks it from its threads. The tasks, workflows, data objects, files, canvases and agents it held are not deleted; they stay in the workspace.
Where to go next
- What a Space is, and how to create one: Create a Space
- Share it outside the workspace: Share a Space